Mitel 5201 Specifications download pdf (Page 67)

Administering the phone system 61Final

Beside Auto Attendant Name Announcement: one of two messages

appears:

• Recorded—an auto attendant name is recorded

• Not Recorded—an auto attendant name is not recorded

Record the auto attendant name announcement

The tenant administrator can record the auto attendant name announcement

of the user or location. Any enabled user or location phone—such as the

phone of the administrator—can be used to record the announcement of the

user.

1 Select Users and Locations in the left menu.

A list of all of the users and locations that have been entered into your

system appears.

2 Select the Last Name to view detailed information for the user or location.

3 Click Record beside Auto Attendant Name Announcement.

The Record Name Announcement window opens.

4 Type the extension of the phone on which you want to record the auto

attendant name announcement in the Extension to Call field. This

extension can be any enabled user or location extension, such as your

own phone. Auto attendant and call group extensions cannot be used.

5 Click Call.

The phone of the extension you entered in the Extension to Call field will

ring a maximum of five times.

6 When your phone rings, lift the handset to answer.

7 Listen to a brief set of audio instructions: “Please record your message

after the tone. When you are finished, press # for more options”.

8 When you hear the tone, record the user’s name into the handset.

9 When you are finished, press the # key.

The system plays the following set of options:

• To listen to the recording, press 1.

• To save the recording, press 2.

• To re-record, press 3.

• To exit without saving changes, press *.

10 Press 2 to save the name announcement.

11 Replace the handset.

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Mitel 5201 Specifications Page 67